Art Show

Gaylaxicon is a Science Fiction / Fantasy oriented convention, so please keep this in mind when bringing your work.

If you (or your agent) are a member of the convention, there is a $.50 per piece hanging fee for art entered in the Art Show. If you are not attending the convention, the hanging fee is $1.00 per piece. Art that is not for sale may be entered in the Art Show. Walk-in artists are accepted and encouraged. Artists mailing in art are responsible for all shipping costs.

• Gaylaxicon 2012’s policy is to not censor art. However, Gaylaxicon is a Science Fiction / Fantasy oriented convention for members of the GLBTA community, so please keep this in mind when choosing work for the show.

• There is a $1.00 per piece hanging fee for art entered in the Art Show for non-attending artists and $.50 per piece for artists who attend the convention. You must be pre-registered for the convention to receive the lower priced hanging fee.

• Art that is not for sale may be entered in the Art Show.

• Space for walk-in artists may or may not be available. To ensure space for your work, you should plan on submitting an application in advance. The deadline for confirmed receipt is September 1, 2012.  Depending on the number of confirmed artists, and requested space, we will determine in early September if any additional space is available for walk-ins. 

• Artists mailing in art are responsible for all shipping costs (return postage must be pre-paid). Please indicate in advance how many pieces you will be showing and approximate sizes so that we can determine how much space on the display panels you will require. Depending on the number of submissions, you may be limited to two panels. We will let you know by early September the final amount of space you will have.

• There will be a Print Shop area for prints and reproductions. No hanging fee is charged for print shop items. Print shop items are sold through direct sale only, not by bid.

• Location of your hanging space is available on first-come, first served basis. Prime real estate will be allotted to the Artist Guest of Honor. Artists who assist in setting up the Art Show get first choice of hanging space after the Guest of Honor.

• There will be table space available for three-dimensional pieces.

• Multiple originals may be displayed in the Art Show. This must be clearly described on the Display Art and Print Shop control sheets and bid sheets.

• Gaylaxicon receives a 10% commission on all art sold through the Art Show and Print Shop.

• Checks will be mailed to the artists (or their agents if so requested) within four weeks after the end of the convention.

• Only the artist or authorized agent checking art in can check out unsold art. The only exception will be if the art show coordinator has been notified prior to or at check-in.

• Art cannot be checked out of the Art Show until Sunday. Once art is hung, it remains on display until the close of the Art Show on Saturday evening.

• Art not sold at the convention may be picked up on Sunday of the convention for attending artists/agents. Mail-in art will be mailed back within the first week after the convention via USPS unless otherwise requested by the artist.

• If payment for hanging fees, postage, and any requested shipping insurance is not pre-paid by the artist or is not covered by sales, then the Art Show Coordinator will retain the art and contact the artist to make other arrangements. .

• Permission to use copyrighted characters, when required, is the responsibility of the artist, not of Gaylaxicon. Gaylaxicon will cooperate with legitimate efforts to enforce copyrights.

• Security will be provided by Gaylaxicon staff while the Art Show is open, and the room will be secured at night. This is not a guarantee of safety, but it is a sincere attempt to keep your work from harm. Nevertheless, Gaylaxicon and its representatives are not responsible for lost, stolen, or damaged items in the Art Show.

• Control and Bids sheets will be available online by mid-July.

• The Art Show and auction are run entirely by volunteer help, and anything you can do to assist is greatly appreciated!